FOREWORD
Praise and Gratitude we pray the presence of Almighty
God, because thanks to the abundance of His mercy and grace so that I can
prepare a paper entitled "SENTENCE, GIVING ADVICE, GIVING INSTRUCTION,
COLLECTION LETTER, INVOICE, AND INTER OFFICE LETTERS" with good and proper
in time.
This paper is made by taking the source of some of the
web address and some books as reference. Help also came from various parties to
help resolve the challenges and barriers for working on this paper. Therefore,
I would like to thank to all those who have helped in the preparation of this
paper.
I realize that there are still many fundamental flaws in
this paper. Therefore, I invite readers to give suggestions and criticisms
which can build up. Constructive criticism from readers so I expected to
further improvement of the paper.
|
Yogyakarta, May 18, 2014
Compiler
|
CHAPTER I
INTRODUCTION
A.
Background
In Indonesian English is a foreign language that must be
learned. this is evidenced by the inclusion of the English language in the
school curriculum, from secondary school to university. its use in the English
language has rules that are not necessarily the same as other languages. one
of which can be seen from the kinds of sentences available and in everyday life
to give advice and give orders to others also exist rules.
Other discussions regarding the collection letters and
invoices. it is very necessary for the development of more advanced age so we
have to know about the letter and invoice collection in the world, especially
our work later.
B.
Formulation Of The Problem
1.
What is mean by the sentence, what are the types, and examples?
2.
What is mean by the giving advice, what are the types, and examples?
3.
What is mean by the giving instruction, what are the types, and examples?
4.
What is mean by the collection letter and invoice, what are the types, and
examples?
5.
What is mean by the inter office letters, what are the types, and examples?
C.
Purpose
1.
Know the meaning of the sentence, the types and some examples of the
sentence.
2.
Know the meaning of the giving advice, the types and some examples of the
giving advice.
3.
Know the meaning of the giving instruction, the types and some examples of
the giving instruction.
4.
Know the meaning of the collection letter and invoice, the types and some
examples of the collection letter and invoice.
5.
Know the meaning of the inter office letters, the types and some examples
of the inter office letters.
CHAPTER II
DISCUSSION
A.
Sentence
Sentence
is a group of words that hasa subject and pradikat.
In contrast to the dependent clause, sentence
is the unity of mind intact. Are independent clause in
cluded in the sentence. Independent clauses can be
categorize sentence or phrase.
Kinds of Sentence
1.
The Simple Sentence
The simple sentence is a sentence Consisting of a subject
and a predicate / verb.
2. Sentence The
Compound
Sentence the compound is a a sentence of two or more
equivalent clause (MC + MC) are connected by conjunction.
3. Complex
Sentence
Complex Sentence is a sentence Consisting of two or more sentences are not
equivalent (no MC and SC) are associated with the complex conjunction /
subordinate conjunction.
4. Compound
Complex Sentence
Compound complex sentence is a minimum sentence of three clauses
that contain a elements of compound and complex.
B.
Giving Advice
Advice / suggestions is a phrase that is often use to
give advice or suggestions , advices indicate more clearly what you think the
advice giver should be done or not done.
1.
The Phrase
Is More Often Used To Advise
1)
had better +
base form of verb
2)
should /
should not + base form of verb
3)
If I were
you I should + Verb
4)
Why don’t
you + Verb
5)
should
not + base form of verb + adverb + so / much
2.
Expressions
1)
Asking
For Advice
2)
Giving
Advice
3)
Giving
Advice Firmly
4)
The
phrase Advice To Respond
C.
Giving Instruction
Giving instruction / give command
is an expression that is used is used so that other people do what we tell or
request.
1.
Some Expressions
1)
Open
your book !
2)
Close
the door , please!
3)
Be
quite, please!
4)
Move
the chair !
5)
Open
the window !
2.
Various instructions
3.
Asking for Instructions
1)
How
do you ( do this) ?
2)
How
do I ... ?
3)
What
is the best way to ... ?
4)
How
do I go about it ?
5)
What
do you suggest ?
6)
How
do you suggest I proceed ?
7)
What
is the first step ?
4.
Giving Instructions
1)
First
, ( you ) ...
2)
Then
, ( you ) ...
5.
Starting out ( instructions to do the first stage )
1)
Before
you begin , ( you should ... )
2)
The
first thing you do is ...
3)
I
would start by ...
6.
Continuing
1)
After
that ,
2)
The
next step is to ...
3)
The
next thing you do is ...
7.
Finishing
1)
The
last step is ...
2)
The
last thing you do is ...
3)
In
the end ,
D.
Collection Letter
In
general word collection letter definition is the notification sent by a
supplier or seller to his customers or buyers for reminding the payment of dues
(arising from credit sales) is called collection or dunning letters.
1.
Function
1)
To
get the money.
2)
To
keep the customer and future business.
3)
To
build goodwill
2.
Make a Collection Letter
1)
Style
1)
Keep
the letter to one page
2)
Be
brief, with short sentences, paragraphs and simple words
3)
Customize
the letter
3.
Opening and closing
1)
Use
Dear Customer (Mr. /Ms. /Mrs. (last name)
2)
Sign
the letter personally
3)
Keep
a non-threatening tone.
4.
Body
1)
Date(s)
of Invoice(s)
2)
Total
amount due
3)
Request
for Full Payment immediately or by a certain date
4)
Reference
your numbers
5)
Request
for sending the payment by courier or EFT.
6)
Convey
urgency
5.
Tone
The
collection agent should write the letter in a tone that is both firm and
considerate, reminding the customer of the amount that is past due and that the
business would appreciate a swift payment.
6.
Content
The
content of any business collection letter usually states the nature of the
complaint and the steps that the recipient needs to take to resolve it.
7.
Consequences
Business
collection letters that are final notices will typically inform the customer
that his debt will be referred to a collection agency after a certain date. In
some circumstances, a final notice may also state that the company will file
legal action or repossess unpaid property. Final notices usually occur with
debt that is 90 days or more past due.
8.
Payment Negotiation
A
business collection letter that attempts to preserve the well-being of the
relationship between the merchant and the customer may offer a revised payment
plan.
9.
Information That Usually Add In Collection Letter
1)
The
amount owed;
2)
How
long the bill is overdue;
3)
A
specific action the customer may take.
E.
Invoice
Invoice
is a bill which indicates the amount that is to be paid by the buyer to the
seller. There is no standard form or style of invoice and as such it can be
designed as per the requirements of the seller.
1.
Function
1) The buyer comes to know about the amount
to be paid to the seller.
2) He can check the invoice price against
the quotation/proforma invoice price. If any difference he can sort it out with
the seller.
3) It helps the buyer to fix the price for
resale.
2.
Make A Invoice
1)
Create
header
2)
Provide
your contact information..
3)
Include
Recipient and Invoice Information
4)
Specify
your payment terms.
5)
Itemize
the Services Rendered
6)
Calculate
the total.
7)
Provide
additional information.
F.
Inter Office Letters
Memo is concise and clear writing leads to
a person's informal writing is usually no
more than 10 lines, the writing could
be on the tick yes or handwriting.
1.
Fungtion
Memo in use to remind or affirm on a case / matter.
The contents of the memo in the form of notices, requests, instructions,
suggestions, messages, and specific task.
2.
Part Of Interoffice Letter
1)
Heading. This part contains the following elements:
2)
Opening.
This segment should focus on the subject and purpose of the memo.
3)
Summary
(optional).
4)
Closing.This
is the part where the actions or request of the letter should be clearly
reiterated.
5)
Attachments
(optional).
3.
Step write an interoffice letter
1)
Instructions
Plan Content
2)
Format the
Memo
3)
Create a
Heading
4)
Write the
Body
5)
Finish Up
CHAPTER III
CLOSING
A.
CONCLUSION
Sentence is a
group of words that hasa subject and pradikat.
In contrast to the dependent clause, sentence
is the unity of mind intact. Advice / suggestions is a phrase that is often use to
give advice or suggestions , advices indicate more clearly what you think the
advice giver should be done or not done. Giving instruction / give command is an
expression that is used is used so that other people do what we tell or
request. In
general word collection letter definition is the notification sent by a
supplier or seller to his customers or buyers for reminding the payment of dues
(arising from credit sales) is called collection or dunning letters. Memo is
concise and clear
writing leads to a person's informal writing
is usually no more than 10 lines, the writing could be on
the tick yes or handwriting.
