SENTENCE,
GIVING ADVICE, GIVING INSTRUCTION, COLLECTION LETTER, INVOICE, AND INTER OFFICE
LETTERS
FOREWORD
Praise and Gratitude we pray the presence of Almighty
God, because thanks to the abundance of His mercy and grace so that I can
prepare a paper entitled "SENTENCE, GIVING ADVICE, GIVING INSTRUCTION,
COLLECTION LETTER, INVOICE, AND INTER OFFICE LETTERS" with good and proper
in time.
This paper is made by taking the source of some of the
web address and some books as reference. Help also came from various parties to
help resolve the challenges and barriers for working on this paper. Therefore,
I would like to thank to all those who have helped in the preparation of this
paper.
I realize that there are still many fundamental flaws in
this paper. Therefore, I invite readers to give suggestions and criticisms
which can build up. Constructive criticism from readers so I expected to
further improvement of the paper.
|
Yogyakarta, May 18, 2014
Compiler
|
CHAPTER
I
INTRODUCTION
A.
Background
In Indonesian English is a foreign language that must be
learned. this is evidenced by the inclusion of the English language in the
school curriculum, from secondary school to university. its use in the English
language has rules that are not necessarily the same as other languages. one
of which can be seen from the kinds of sentences available and in everyday life
to give advice and give orders to others also exist rules.
Other discussions regarding the collection letters and
invoices. it is very necessary for the development of more advanced age so we
have to know about the letter and invoice collection in the world, especially
our work later.
B.
Formulation Of The Problem
1.
What
is mean by the sentence, what are the types, and examples?
2.
What
is mean by the giving advice, what are the types, and examples?
3.
What
is mean by the giving instruction, what are the types, and examples?
4.
What
is mean by the collection letter and invoice, what are the types, and examples?
5.
What
is mean by the inter office letters, what are the types, and examples?
C.
Purpose
1.
Know
the meaning of the sentence, the types and some examples of the sentence.
2.
Know
the meaning of the giving advice, the types and some examples of the giving
advice.
3.
Know
the meaning of the giving instruction, the types and some examples of the
giving instruction.
4.
Know
the meaning of the collection letter and invoice, the types and some examples
of the collection letter and invoice.
5.
Know
the meaning of the inter office letters, the types and some examples of the
inter office letters.
CHAPTER
II
DISCUSSION
A.
Sentence
Sentence
is a group of words that hasa subject and pradikat.
In contrast to the dependent clause, sentence
is the unity of mind intact. Are independent clause in
cluded in the sentence. Independent clauses can be
categorize sentence or phrase.
Kinds of Sentence
1. The Simple Sentence
The simple sentence is a sentence Consisting of a subject and a predicate /
verb.
2.
Sentence The
Compound
Sentence the compound is a a sentence of two or more equivalent clause (MC
+ MC) are connected by conjunction.
3.
Complex
Sentence
Complex Sentence is a sentence Consisting of two or more sentences are not
equivalent (no MC and SC) are associated with the complex conjunction /
subordinate conjunction.
4. Compound Complex Sentence
Compound complex sentence is a minimum sentence of three clauses
that contain a elements of compound and complex.
B.
Giving Advice
Advice / suggestions is a phrase that is often use to give advice or
suggestions , advices indicate more clearly what you think the advice giver
should be done or not done.
1.
The Phrase Is More Often Used To
Advise
1)
had better + base form of verb
2)
should / should not + base form of verb
3)
If I were you I should + Verb
4)
Why don’t you + Verb
5)
should not + base form of verb + adverb
+ so / much
2.
Expressions
1)
Asking For Advice
2)
Giving Advice
3)
Giving Advice Firmly
4)
The phrase Advice To Respond
C.
Giving Instruction
Giving instruction / give command is an
expression that is used is used so that other people do what we tell or request.
1. Some Expressions
1)
Open your book !
2)
Close the door , please!
3)
Be quite, please!
4)
Move the chair !
5)
Open the window !
2. Various instructions
3. Asking for Instructions
1)
How do you ( do this) ?
2)
How do I ... ?
3)
What is the best way to ... ?
4)
How do I go about it ?
5)
What do you suggest ?
6)
How do you suggest I proceed ?
7)
What is the first step ?
4. Giving Instructions
1)
First , ( you ) ...
2)
Then , ( you ) ...
5. Starting out ( instructions to do
the first stage )
1)
Before you begin , ( you should ... )
2)
The first thing you do is ...
3)
I would start by ...
6. Continuing
1)
After that ,
2)
The next step is to ...
3)
The next thing you do is ...
7. Finishing
1)
The last step is ...
2)
The last thing you do is ...
3)
In the end ,
D.
Collection Letter
In
general word collection letter definition is the notification sent by a
supplier or seller to his customers or buyers for reminding the payment of dues
(arising from credit sales) is called collection or dunning letters.
1.
Function
1)
To get the money.
2)
To keep the customer and future
business.
3)
To build goodwill
2.
Make
a Collection Letter
1) Style
1)
Keep the letter to one page
2)
Be brief, with short sentences,
paragraphs and simple words
3)
Customize the letter
3.
Opening
and closing
1)
Use Dear Customer (Mr. /Ms. /Mrs. (last
name)
2)
Sign the letter personally
3)
Keep a non-threatening tone.
4.
Body
1)
Date(s) of Invoice(s)
2)
Total amount due
3)
Request for Full Payment immediately or
by a certain date
4)
Reference your numbers
5)
Request for sending the payment by
courier or EFT.
6)
Convey urgency
5.
Tone
The
collection agent should write the letter in a tone that is both firm and
considerate, reminding the customer of the amount that is past due and that the
business would appreciate a swift payment.
6.
Content
The
content of any business collection letter usually states the nature of the
complaint and the steps that the recipient needs to take to resolve it.
7.
Consequences
Business
collection letters that are final notices will typically inform the customer
that his debt will be referred to a collection agency after a certain date. In
some circumstances, a final notice may also state that the company will file
legal action or repossess unpaid property. Final notices usually occur with
debt that is 90 days or more past due.
8.
Payment
Negotiation
A
business collection letter that attempts to preserve the well-being of the
relationship between the merchant and the customer may offer a revised payment
plan.
9.
Information
That Usually Add In Collection Letter
1)
The amount owed;
2)
How long the bill is overdue;
3)
A specific action the customer may take.
E.
Invoice
Invoice
is a bill which indicates the amount that is to be paid by the buyer to the
seller. There is no standard form or style of invoice and as such it can be
designed as per the requirements of the seller.
1. Function
1) The
buyer comes to know about the amount to be paid to the seller.
2) He
can check the invoice price against the quotation/proforma invoice price. If
any difference he can sort it out with the seller.
3) It
helps the buyer to fix the price for resale.
2. Make A Invoice
1)
Create header
2)
Provide your contact information..
3)
Include Recipient and Invoice
Information
4)
Specify your payment terms.
5)
Itemize the Services Rendered
6)
Calculate the total.
7)
Provide additional information.
F.
Inter Office Letters
Memo is concise and clear writing leads to
a person's informal writing is usually no
more than 10 lines, the writing could
be on the tick yes or handwriting.
1.
Fungtion
Memo in use to remind or affirm on a case / matter.
The contents of the memo in the form of notices, requests, instructions,
suggestions, messages, and specific task.
2.
Part Of
Interoffice Letter
1)
Heading. This
part contains the following elements:
2)
Opening. This segment should focus on the subject and
purpose of the memo.
3)
Summary (optional).
4)
Closing.This is the part where the actions or request
of the letter should be clearly reiterated.
5)
Attachments (optional).
3.
Step write
an interoffice letter
1)
Instructions Plan Content
2)
Format the Memo
3)
Create a Heading
4)
Write the Body
5)
Finish Up
CHAPTER III
CLOSING
A. CONCLUSION
Sentence is a group of
words that hasa subject and pradikat. In
contrast to the dependent clause, sentence is the unity
of mind intact. Advice /
suggestions is a phrase that is often use to give advice or suggestions ,
advices indicate more clearly what you think the advice giver should be done or
not done. Giving instruction / give command
is an expression that is used is used so that other people do what we tell or
request. In general word collection letter
definition is the notification sent by a supplier or seller to his customers or
buyers for reminding the payment of dues (arising from credit sales) is called
collection or dunning letters. Memo is concise
and clear writing
leads to a person's informal writing is
usually no more than 10 lines, the writing
could be on the tick
yes or handwriting.
